Wellpath requires that all Users of the ERMA services comply with
the following privacy policy ("Privacy Policy"). This policy refers
only to the information collected and maintained from/in ERMA.
For
the purpose of this Privacy Policy, the following definitions describe the
types of Users who may access and use the information, products and services
offered by Wellpath ERMA:
An
Individual
is any person using or accessing sections of Wellpath ERMA.
A
Provider
is a
physician, facility, group practice and/or their authorized representatives
that may access Wellpath’s products or services available through Wellpath ERMA.
A
Registered User
is any
User or Provider authorized to enter the secure sections of Wellpath ERMA.
USING
THIS SOFTWARE APPLICATION CONFIRMS YOUR CONSENT AND AGREEMENT TO OUR PRIVACY
POLICY, INCLUDING COLLECTION, USE AND DISCLOSURE OF INFORMATION BY WELLPATH AS
DESCRIBED HEREIN. YOUR USAGE ALSO SIGNIFIES YOUR COMPLIANCE WITH OUR APPLICABLE
LICENSE AND USAGE AGREEMENT.
Wellpath, through its products and services available to correctional
institutions, provides private and secure access to the Wellpath ERMA (“ERMA”) for
health care providers (Providers) and other users (Registered Users). In
addition, Wellpath provides private and secure access to patient information.
Providers
and Users must register to access the secure areas of ERMA. Privacy and
Security are top priorities at Wellpath. For that reason, Wellpath has implemented
a process that helps protect Protected Health Information (PHI), as that term
is defined by the Health Insurance Portability & Accountability Act of 1996
(HIPAA 45 C.F.R. § 160 &164), contained on our site from inappropriate
access. Before a User can access medical information available on our
site, the User must first register at ERMA, and obtain User login
information. Before Providers can gain access to medical information
available on our site, the Provider must first register and establish a log-in
user name and password.
Before
gaining access to ERMA services Wellpath may ask for personal information (such as
date of birth, member number, social security number, name, address with zip
code, telephone number and e-mail address) to verify appropriate usage. Wellpath,
its employees or affiliates will not have access to your password that you
create.
We
restrict access to nonpublic personal information, including PHI. Information
may be shared with entities (i.e. providers and vendors) that assist Wellpath in
providing services to our Registered Users. Information is provided to
nonaffiliated third parties as required or allowed by federal and state law.
Wellpath maintains physical, electronic, and procedural safeguards that comply with
federal regulations to guard nonpublic personal information.
Disclosure to Third Parties
: Wellpath operations and maintenance
employees and contractors sometimes have limited access to your nonpublic
personal information, including PHI, while providing products or services to
Wellpath. These contractors include vendors and suppliers that provide us with
technology, services, and/or content for the operation and maintenance of our
Web site. Access to nonpublic personal information, including PHI, by
these contractors is limited to the information reasonably necessary for the
contractor to perform its limited function for Wellpath.
The
non-public personal information collected and maintained from this web site
will be retained for the entire contract period outlined in the License and
Usage Agreement.
Only
employees who need the information to perform their jobs are granted access to
personally identifiable information. The servers that store personally
identifiable information are kept in a secure environment.
Despite
our efforts to protect nonpublic personal information, including PHI, there is
always some risk that an unauthorized third party may illegally gain access to
systems or that transmissions of information over the Internet may be
intercepted. If you believe someone has accessed information without
authorization, please contact Wellpath immediately at 1-800-592-2974.
Wellpath
reserves the right to change or update this Privacy Policy at any time. Any
changes made to our privacy policy will be posted on this site in a manner that
is easily identifiable. Please review our privacy policy on a regular basis to
review any changes.